FuelSmart Office
FuelSmart Office is a fuel station back office designed specifically for the administrative side of the business. Sales from the forecourt flow into the system automatically every day, giving accountants complete income and expense data for preparing the กขค (receipt–payment–inventory) books and tax files. Procurement sees stock levels in real time and plans fuel orders against demand, while truck-fleet and corporate credit customers on monthly billing are tracked and collected in full — with summary reports for management across multiple branches. No more data scattered across Excel files and multiple handwritten ledgers: owners see the real numbers for the entire business from one screen every day, without waiting for month-end closing.
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Designed from problems we see on real forecourts. Every feature is in daily use at customer stations — not just numbers in a brochure.
Daily receipts, issues and per-tank balances are consolidated from the site automatically. Accountants use the reports to prepare the กขค (receipt–payment–inventory) books and tax files right away — ending the re-keying of figures from handwritten ledgers.
Outstanding balances are recorded per vehicle registration and per organisation, monthly billing statements are summarized in a few clicks, with an ageing report and alerts when customers exceed their credit limit — cutting uncollectible debt.
See real-time stock against sales rates with suggested reorder points in advance, record purchase orders and goods receipts in the system, and cross-check totals against fuel delivery notes on every tanker trip.
Fuel received into tanks, volumes dispensed on the forecourt and actual remaining stock are compared automatically for every tank. Mismatches appear per tank per day, so evaporation, errors or fraud are separated quickly.
Monthly sales reports for filing the ภ.พ.30 (monthly VAT return), purchase–sales reports and per-branch profit-and-loss summaries, exportable to Excel/PDF for accountants and auditors to use directly.
Data from FuelSmart Station, POS and Tank at every branch flows into the back office with no duplicate entry — management sees a real-time overview of all branches on a single dashboard.
| Functions covered | กขค (receipt–payment–inventory) books / debtors & billing / procurement / stock / management reports |
|---|---|
| Data sources | FuelSmart Station / POS / Tank / Member and external Excel files |
| Tax reports | ภ.พ.30 (monthly VAT return), purchase–sales reports, monthly sales reports; Excel/PDF export |
| Access | Web browser on desktop and mobile, with per-user and per-branch permissions |
| Number of branches | Unlimited — consolidated totals plus separate reports per branch |
| Backups | Automatic daily, with a log of every access |
All modules work together and share data automatically.
Our team is ready to assess your station and recommend the best installation plan.